Updated November 10, 2026 · Prices checked on each vendor's own site
The Best Scheduling Software for a DPC Clinic
For most DPC clinics scheduling comes with the EMR. A separate scheduler earns its place for one thing, booking meet-and-greets from your website before someone becomes a member.
The short answer
Use the self-scheduling built into your EMR for members. Hint, Akute, Cerbo and Atlas.md all include it. For meet-and-greet calls from your website, Cal.com is the best pick because it offers HIPAA compliance for healthcare, and Calendly works for discovery calls that ask no health questions.
Schedulers compared
| Tool | Published price | Best for |
|---|---|---|
| Your EMR's scheduling | Included | Member visits |
| Cal.com | $12/user/mo (Teams, billed yearly) | Customizable booking with HIPAA compliance |
| Calendly | From $10/mo (Standard) | Meet-and-greets with no health questions |
| Acuity Scheduling | $55/mo billed annually, $69 monthly | Branded booking page with payment at booking |
| PracticeQ | $84.90/mo (Practice Management) | Booking plus intake forms and e-signatures |
When you need a separate scheduler
Most DPC owners add one for prospective members. A website visitor books a free 15-minute call, you answer their questions, and they enroll in your billing platform. Because that call happens before they're a patient, a general scheduler is fine as long as the form asks no health questions. If you want to ask about health history before the call, use a HIPAA-ready tool like Cal.com or PracticeQ.
Intake forms with booking
PracticeQ pairs booking with intake. Forms Only is $54.90 a month with e-signatures and a HIPAA BAA, and Practice Management is $84.90 a month and adds appointment management, reminders, a booking widget and payments.
The part most comparisons skip
Getting a visit on the calendar is the easy part. After it's booked, someone has to send intake, chase the missing form, follow up on no-shows and close the loop after the visit. That work crosses your scheduler, your EMR and your inbox.
That's the job Tabflows does. Tabflows is a dedicated tech team for DPC clinics. We connect the tools you already chose and give your team one place for chat, tasks and patient context, with managed workflows for the repeat work like refills, lab follow-ups and onboarding. We set it up around the way your clinic already runs, and you keep every tool you picked.
Works alongside the tools on this page. No switching required.
Frequently asked questions
Do DPC clinics need separate scheduling software?
Usually not for members, because Hint, Akute, Cerbo and Atlas.md include patient self-scheduling. A separate scheduler makes sense for booking meet-and-greet calls from your website.
Is Calendly HIPAA compliant for a medical practice?
Treat Calendly as a scheduler for calls that ask no health questions. For booking forms that collect health information, use a HIPAA-ready tool like Cal.com or PracticeQ, or your EMR's own scheduling.
What is the cheapest scheduler for a DPC clinic?
Your EMR's built-in scheduling costs nothing extra. For a separate tool, Calendly Standard starts at $10 a month and Cal.com Teams is $12 per user a month billed yearly.